1. Robotics and smart production/manufacturing is quite wide topic. Are there going to be some focus areas? If yes, what areas? For example, smart gates counts?
Our primary focus is “agile production”. Robotics, ICT and Cyber-security are only tools to realise more agile production.
2. What are the criteria for SMEs (or slightly bigger companies) to participate in the TRINITY call?
In TRINITY we have exception: For FSTP purpose “SMEs or slightly bigger” is defined by extending the current European Commission definition of SME to increase the Employee Threshold by 100% to 500 and the Turnover by 100% to €100M.
Whether you count as an SME may depend on how you count your workforce, turnover or balance sheet. Please note that you must take account of any relationships you have with other enterprises. Depending on the category in which your enterprise fits, you may then need to add some, or all of the data. For more details: Regulation 2003/361/EC – see “Annex” for a full definition of an SME.
3. What is expected composition of the consortium for the TRINITY call? Is it individual project proposal? or is it together with the Experiment/Demonstrator (technology) providers from TRINITY project? or is it together with other partners (and which)? If this is multi-partner consortium who can apply for funding and who can’t?
The SME can act as a sole or they can lead a small consortium e.g. max 3 partners. The leading SME will get the grant and will then distribute it according to the agreement with others. TAU will only evaluate the leading SME.
4. Is the maximum funding of 300k€ per consortium or per consortium partner?
Maximum of 300k€ per consortium in one TRINITY call AND maximum per PIC number during the TRINITY duration. One PIC = consortium leader, receives the payment.
5. Can a company apply funding from several DIH project?
6. How long (in terms of pages) the application is planned to be? What other documents should be prepared besides the project proposal form itself?
8 pages is the target, max 10 pages
7. Does SME receive 100% funding?
70% funding rate. Will be calculated from of personnel costs and 25% for overheads.
8. What are eligible costs? What kind of activities will be supported?
Personnel costs, subcontracting, consumables.
9. Can I purchase equipment, like robot, using TRINITY money?
Depreciation of equipment for the time it was used in project is eligible calculated based on companys normal depreciation policy. I normal depreciation time is 5 years (100%) and equipment was purchased for the project and used only in the project for 6 months, 5% of purchase value is eligible cost.
Maximum depreciation time is 10 months assuming the equipment is used only for the project and all that time.
10. Can SMEs propose an additional funding for the project from their own resources? For example, 300kEUR from TRINITY + 200kEUR from SME.
TRINITY grants are 70% funding (of direct costs), so companies have to invest also their own money. The TRINITY grant is limited to 300k€.
11. What should be delivered at the end of the project (deliverables)? Report? Methodology? Prototype? Demonstrator? How it will be decided that project has reached the expected contribution and results?
Public abstract, Video of the achieved result and a short report (e.g. a white paper) that can be published is needed. Companies can choose how much more they wish to publish.
12. There are different demonstrators/experiments(18 in total) distributed around 10 countries. We expect SMEs to collaborate with them. But this could be hard to implement if, for example, SME from Finland wants to adopt huge robotic system from Latvia. To make it easier the association was wondering whether there will be allocated budget for each country? For example, the open call will have 300kEUR for SME from Latvia, 900kEUR for SME from Finland, etc. If that’s not the case, there could be a situation when 10 SMEs wants to adopt the same technology from one TRINITY partner. It would be impossible for one partner to support 10 SMEs at the same time.
No, the grant is based on PIC number, and for a single PIC number the grant cannot exceed 300k€.
Furthermore, we have now received an official communication from the Commission on this point: The EUR 300k threshold applies to each organisation for each Innovation Action. The same goes for DIH² and TRINITY, despite being part of the same PAA. An organisation cannot submit the same proposal in more than one call.
Example: an organisation can receive 200k from RIMA, 300k from DIH², and 200k from TRINITY, provided it does not submit the same proposal in more than one call.
13. From which database we are planning to take experts for the open call project evaluation? What will be the criteria for experts?
We will open a call for experts and proposals via F6S platform. The experts evaluating the Open call proposals will be both gender-balanced and academy-industry balanced.
14. How we plan to address conflict of interest? This could be an issue for smaller countries as almost anyone who would like to work with us (EDI) could have conflict of interest as EDI is partner in TRINITY and will help to prepare the call.
EDI can assist but cannot perform subcontracting to an SME. You can work with SME but on your own funding.
15. A large company X is willing to apply for the funding. They cannot apply themselves because of the big size (over 500 employees, 5 000 K turnover). They would like to use their subsidiary company Y as an applicant for the open call because it fits to the SME definition. Is it possible?
The company Y is valid for the call if it is completely independent from the company X.
If the large company X owns more than 25 % of the subsidiary company shares, company Y is calculated as a large enterprise and not valid for applying for the call. If the company Y itself owns more than 25 % of the shares of another large company C, it is not still valid for the call.
User guide to the SME Definition.
16. If a company would like to test TRINITY modules but is not interested in applying for the funding, is this possible? If yes, with what terms?
The idea is that companies can test our concepts and ideas, if possible, also codes and algorithms. How much is shared openly and freely is up to our partners. This is entirely up to partners what to share and how much. TAU will publish everything as open source without cost. Companies can apply funding and then they must publish results (video, short report etc). If a company wishes to use modules without funding, then we have no control on it.
Please check the services from the GA. We have also agreed to publish services and the actual service modelling will be done in WP6. This is strictly business done by each partner and not freebies.
17. Can TRINITY partners support SMEs to write the applications? Is there a conflict of interest?
Yes, we are expected to do so. We cannot be paid by the cascade funding. But if the company wants to pay you for the service, you can do that. It will not guarantee the success.
18. Does each company in a consortium write a separate contract. Will they have their own budget?
No, only one contract with the leader. The leader can then subcontract to 2 more.
19. Before application, Consortium Honour Declaration has to be signed, but 3rd Party Agreement just as draft, right? How to upload/add the documents in the online system?
To upload the Declaration of Honour there is question 27 in the application form for that purpose. With regards to 3rd Party Agreement, this is the document only for applicants own knowledge. It is not submitted on the F6S platform. Only once selected to be funded, applicant will be signing it with TAU.
20. Is it mandatory to have partners from two of three different EU countries (cross-border dimension)?
No, this is not mandatory, single-company projects are also accepted.
21. Is it possible to receive funding for other institutions (e.g. research institutes, universities)?
Yes, the funding rate is available for both companies and other institutions, such as research institutes, by the 70% margin. The main clause for receiving funding is the possibility to transfer the research results to possible production. However, depending on each individual case, it solely lies on particular Project descriptions (proposals) and how they are evaluated. In case of non-industrial legal entities (e.g. Universities), funding will be provided if the leader of the consortiums is a SME.
22. What is the maximum funding available?
The maximum funding that is available to distribute is 300k Eur.
23. Do standard, yet customisable, projects receive funding?
A Project will receive funding depending on its level of innovation and the impact on the agility of production.
24. When a robot provider is needed to be developed as a sub-supplier, how it should be denoted in the provided budget: as a sub-supplier to the main partner or a separate partner?
Although we will sign the contract with the lead partner, others Project partners also need to be listed as they are the suppliers for the lead SME. It is lead SME’s responsibility to redirect funding to partners mentioned in the plan.
25. Can the technology provider be the leader of the consortium?
Yes, if they are an SME.
26. How many Project partners can there be in a consortium?
There may be no more than 3 Project partners.
27. What is the scope of the Project proposal?
The Project proposal should be less than 10 pages in length.
28. Is there a maximum number of proposals which can be funded?
There is no maximum number of proposals that can be funded, however, for the first open call, the budget is limited to 4M Eur.
29. What is the targeted TRL (Technology readiness Level) of the end result?
The suggested TRL should be not lower than TRL 7.
30. What are the rules of Intellectual Property (IP)?
IP belongs to the consortium. For the funding, only the described Dissemination material is required
31. Can the description of Benefit and Competition titles in the “Executive summary” be merged into 1 section?
The description can be merged into one but both parts need to be answered and clear for the evaluators to assess.
32. Is it necessary to upload Consortium and Honour Declaration (Annex 5) if there is only ONE company applying?
Yes, you have to upload the Annex 5, but only if the funding is granted.
33. F6S limits the number of Use Cases to a single one. Can we apply for a proposal that implements more than one Use Case?
Yes, this will be corrected in the F6S system.
34. In what level of detail, it is needed to fill the “Potential impact and exploitation plans”?
The more detailed description – the better. Evaluators need to see your plan has positive effects.
35. If the project is more related to moving goods in a warehouse rather than in a manufacturing plant, is that part of the scope?
It’s in the scope if it can be applied to manufacturing industry.
36. Can there be 2 different applications made if the consortium has multiple clients with different applications?
No, one company can only be the main applicant in one submitted proposal.
37. Is it necessary to fill the Annex 7 before or after the acceptance of the project?
A company may wait until the project is accepted for funding in order to fill in bank account information (Annex 7).